Are you rostering staff in spreadsheets or software that doesn't fit?
- The roster is rebuilt in a spreadsheet every week
- Shift swaps and leave are agreed by text message
- Timesheets come back on paper and get typed in again
- Nobody checks a ticket has expired until an audit
- Award rates and allowances are worked out by hand
- Staff details are spread across five different files
A custom rostering system is the answer
Every business rosters its people differently. Your staff have their own details, your managers need to see them in particular ways, and every shift follows your process and your awards. Off-the-shelf rostering gives you its version of all three. A custom rostering system is built around yours.
- Home site
- Kwinana
- Award
- Construction
- Forklift
- Valid to Jun 2027
- White card
- On file
- Leave
- 6.5 days owing
Your data
Staff, sites, skills, tickets, awards and the details that change from person to person. Your system stores them the way they really are, with the links between them, rather than in notes and spare fields.
Displayed your way
Rosters, staff lists and reports laid out the way your managers think about their people, so gaps, leave and expiring tickets are on one screen.
Following your process
Your approvals, checks and pay rules, in your order. Each shift and timesheet moves through the steps you already use, so everyone is paid right.
Would you like to see a rostering system tailored to your business?
Show us how you roster today: your spreadsheets, your timesheets, your training records and reports. In 2 to 3 days we'll show you a free mockup of a rostering system tailored specifically to your business, and how it solves your biggest problem.
Show us what you do now
A 30-minute call where you walk us through your roster, timesheets and process.
We tailor a mockup to you
In 2 to 3 days, the key screens of your rostering system, built from your own staff, sites and terminology.
We show you
We walk you through it and how it solves your biggest problem. No cost, no obligation.
What your custom rostering system can do
Rostering
Build the roster around sites, skills, availability and award rules, then send it to staff phones.
Leave and shift swaps
Staff request leave and swaps from their phone, and managers approve them in one place.
Timesheets
Hours recorded on site, checked against the roster and approved before they reach payroll.
Award interpretation
Penalty rates, overtime and allowances calculated automatically from your awards and agreements.
Training and tickets
Training scheduled and delivered, with reminders before tickets and licences expire.
Staff records
Contact details, qualifications, evaluations and documents for each person, kept secure on one screen.
Recruitment
Applications, interviews and onboarding tracked from the job ad to the first shift.
Staff reporting
Hours, labour cost, overtime and compliance by site, team or person, without building a spreadsheet.
Learn more from our director
Why should you invest in a custom rostering system? After years of experience working with hundreds of different industries, hear why from OneIT's Director, David Barton.
What it does for your business
Improve efficiency
Stop the burden of paperwork and rebuilding the roster by hand. Shifts, timesheets and leave are entered once, and administration time drops.
Reduce mistakes
Award rules, ticket checks and required approvals catch a wrong pay rate or an unqualified worker before the shift starts, not after the audit.
Complete visibility
Timely access to accurate staff information: who is working where, who is on leave, whose training is due and what it all costs.
Standardise processes
Staff forget, make mistakes, or the process changes and they need retraining. Software that works to your process is like a set of guardrails, so everyone does the right thing at the right time.
- Combined timesheetsTimesheets for office staff, site workers and mechanics in one system.
- Central controlSite coordinators control the data entered for their sites.
- Approval processEvery entry and edit passes through an approval process.
- Financial integrationData imported and exported with Timberline and Georgiou's existing financial software.
People, plant and timesheets managed together
“Timesheets was a high profile project, but despite a tight timeframe and changing requirements, OneIT delivered the system on time.”
9 happy clients, in their own words
We partner with companies of all sizes, all around the world. See what a few of them have said about our service!
Timesheets was a high profile project, but despite a tight timeframe and changing requirements, OneIT delivered the system on time. The reaction from all parts of the business was very positive and it is now an essential tool in our operations and performance analysis.
Watch the video 2:07: JimWe had a very short time frame to get up and running and they did a brilliant job in that three to four months where they were able to go from nothing to an award interpreter that was first rate and did everything we needed to do.
They solved our problem for us very quickly.
OneIT was commissioned to write a Rostering System for our company in replacement of our existing one. We found OneIT to be very professional in their approach and were quick in having an understanding of our requirements within a short period of time. One of the key factors that impressed us was the fact that the director of OneIT was personally involved from inception. Any issues relating to the project were dealt with promptly, resulting in the system being completed on time and within the quoted price. We have no hesitation in recommending OneIT to any potential companies that are contemplating a new IT system.
It's great. I am loving the flexibility with the reports. The qualification rules are my best feature as they assist in ensuring the correct information is collected for the position applied for.
Please pass on my thanks to Dave also, we have been really pleased with everything you have done for the system and the consultations we have had so far with all of you.
Dave and the OneIT Team have been an amazing support to our business. After some extremely bad past experiences with web designers we have been a happy client of OneIT for many years. The ongoing support has been high quality with questions being answered promptly and changes made to the website within timelines. Additionally the user interface is so simple to use, no need to learn HTML codes and full webhosting is provided! We look forward to continuing working with OneIT to further improve business efficiency.
Watch the video: Jane JenkinsMy experience with OneIT has been fantastic. I couldn't thank them enough for rescheduling meetings when I haven't been able to attend at short notice. And being patient with me on really scoping out exactly what it was that we needed to get this asset register up and running.
Watch the video 3:12: Alex WilliamsHowever, we certainly have gained quite a few fte, so full time equivalent in staffing through the efficiencies that have been introduced into the system.
And instead of giving us reasons why you can't do it, you endeavor to find solutions on ways you can deliver that particular feature or deliver within the timeframe or whatever the focus is of what difficult thing we're asking of you guys.
The new system has been in operation for over a year now and we are continually improving and developing it, in conjunction with Oneit. As the dynamics of our reporting requirements changes so does our need to keep abreast of the changes by updating the system to get the maximum efficiency that it can afford. We are grateful to Oneit for their continual professional support and consultancy as they listen actively to our needs and provide the outcomes that we require at a very reasonable price. We are shortly to include other additions to the system that will provide accurate information that is consistent and will only need to be adjusted where required at the one point rather than copies held at each of our centres.
Book a free consultation
Contact us for a no-obligation free consultation with one of our customer service managers, who will take the time to understand what you're looking for and whether we're a good fit to provide a solution.
As well as a free consultation, we include
A little bit about OneIT
In 26 years, we've helped hundreds of companies in Perth crush their problems and jump up to the next level. We'd love to help you do the same.
- Years of experience
- 26
- Happy clients
- 500+
- Projects delivered
- 1,500+
- Staff
- 80+
- ExperienceFrom large companies to small in a variety of industries
- Complete solutionsComplementing your business strategy and integrating with your systems
- Peace of mindOne point of contact with satisfaction guaranteed
- ValueWhat you want and need, on budget and on time