The challenge
The Department of the Premier and Cabinet offers a range of educational events, and with the populatirity fast growing for the two-hour courses and multi-day seminars, the Department required the assistance of a scalable event management system to reduce overheads. Up until this point, the course administration had been manually managed using Outlook.
The solution
OneIT developed a customised event management system referred to as GEMS, that seamlessly integrated with the government’s accounts department.
The benefits
Day-to-day improvements
Adopting this particular scalable process, the Department of the Premier and Cabinet is now able to supply better services to event attendees and lecturers, keeping them up-to-date with notification messages. In addition, as a government division, they are fully outfitted to support the OSS Payment System.
Business benefits
The system’s success also attracted the attention of the Department of Treasury & Finance, who were quick to also implement it.
What we built
Event records
Reliable recording of event payments, attendees and details
Catering and venue bookings
Monitoring of event catering and area bookings
Accounts integration
Direct user interface with the Office of Shared Services (OSS) through EDI
Invoices and receipts
OSS invoices and receipts to be made available for forwarding to attendees